Privacy Policy
HiveMinds Innovative Market Solutions Private Limited ("HiveMinds", "we", "us" or "our") respects your privacy. This Privacy Policy explains how we collect, use, store, disclose and protect personal data when you visit www.hiveminds.world, use a landing page or lead-generation form that links to this Policy, or otherwise communicate with us in connection with an enquiry or potential collaboration (collectively, the "Website").
By submitting personal data through the Website, you acknowledge that it will be handled as described in this Policy. Where consent is required by applicable law, we will request it separately through a clear affirmative action.
Scope
This Policy applies to visitors and prospective business customers in India and the United States who interact with the Website or our related lead-generation campaigns. It does not govern personal data that HiveMinds processes on behalf of its clients under separate contractual arrangements, or the independent privacy practices of third-party websites and services.
Personal data we collect
Information you provide. We may collect your name, telephone number, work email address, company name, responses to marketing-related questions, and any information you include in an enquiry or subsequent correspondence. Please do not submit sensitive personal data or information that is not necessary for your enquiry.
Information collected automatically. When you use the Website, we and our service providers may collect internet protocol address, browser and device information, approximate location derived from the IP address, referring pages, pages viewed, interactions with the Website, campaign identifiers, and cookie or advertising identifiers.
Information from campaign platforms. If you reach us through an advertisement or campaign, the relevant platform may provide campaign, referral or engagement information in accordance with that platform's settings and privacy terms.
How we collect personal data
We collect personal data directly from you when you complete a form, request a strategy meeting, contact us or respond to our communications. We also collect limited technical and usage data through cookies, pixels and similar technologies, including Google Analytics 4, Google Ads and Meta Pixel.
How we use personal data
We may use personal data to respond to enquiries; contact prospective clients or users regarding potential collaboration opportunities; understand business and marketing requirements; arrange meetings and manage related communications; maintain lead records in our customer relationship management systems; operate, secure, troubleshoot and improve the Website; measure campaign performance and understand Website usage; prevent fraud or misuse; establish, exercise or defend legal claims; and comply with applicable law.
We will use personal data only for the purposes described above or for a compatible purpose permitted by law. Where we rely on consent, you may withdraw it at any time using the contact details in Section 14. Withdrawal will not affect processing already carried out lawfully.
Cookies and similar technologies
The Website may use cookies, pixels and similar technologies for essential functionality, analytics, campaign measurement and advertising attribution. These technologies may be placed or accessed by Wix, Google and Meta and may allow those providers to receive information about your device and interaction with the Website.
Where required by applicable law, non-essential analytics and advertising technologies will be activated only after you make a choice through the Website's cookie controls. You may change your preference through those controls, configure your browser to block or delete cookies, or use legally recognised browser-based opt-out preference signals where applicable. Blocking some cookies may affect Website functionality.
When we disclose personal data
We do not sell personal data for monetary consideration. We may disclose personal data only as reasonably necessary to: (a) service providers that support our Website and lead-management activities, including Wix, Zoho, Google and Meta; (b) professional advisers, auditors or insurers subject to appropriate confidentiality obligations; (c) governmental, regulatory, judicial or law-enforcement authorities where required or permitted by law; or (d) a successor in connection with a genuine merger, acquisition, reorganisation or transfer of business, subject to applicable safeguards.
Our service providers process personal data under their own contractual and technical arrangements and may operate in multiple countries. We do not disclose lead-form information to HiveMinds group entities, clients or business partners for their independent marketing purposes.
Certain United States privacy laws may treat the use of advertising or analytics technologies as a "sale", "sharing" or use for targeted advertising even where no money is exchanged. Where such laws apply, you may opt out using our cookie controls or by contacting us under Section 14
International storage and transfers
Website and lead data is stored using Wix infrastructure in the United States and may also be processed by Zoho, Google, Meta or their authorised service providers in India, the United States and other locations in which they operate. We will handle cross-border transfers in accordance with applicable law and use reasonable contractual, organisational and technical safeguards appropriate to the nature of the data and processing.
Data retention
We generally retain lead-form data and related enquiry records for up to 365 days from the date of collection or our most recent substantive interaction with you, whichever is later. We may retain limited information for a longer period where reasonably necessary to comply with law, resolve disputes, enforce agreements, maintain security or establish legal claims. Analytics and cookie data may be retained according to the applicable provider settings and legal requirements. When retention is no longer necessary, we will delete or anonymise the data using reasonable measures.
Security
We generally retain lead-form data and related enquiry records for up to 365 days from the date of collection or our most recent substantive interaction with you, whichever is later. We may retain limited information for a longer period where reasonably necessary to comply with law, resolve disputes, enforce agreements, maintain security or establish legal claims. Analytics and cookie data may be retained according to the applicable provider settings and legal requirements. When retention is no longer necessary, we will delete or anonymise the data using reasonable measures.
Your rights and choices
Depending on where you live and the law applicable to HiveMinds, you may have the right to request access to or a summary of your personal data; correct, complete or update inaccurate data; request deletion; withdraw consent; object to or opt out of certain marketing, sale, sharing or targeted advertising activities; obtain a portable copy of certain data; appeal a decision concerning a privacy request; nominate another person to exercise rights where applicable; and raise a grievance with us or the relevant authority.
To exercise a right, contact us using Section 14 and describe your request. We may ask for information reasonably necessary to verify your identity and protect your data. We will respond within the period required by applicable law and will not discriminate against you for exercising a legally protected privacy right. Certain rights may be limited by legal exceptions.
You may stop enquiry-related communications at any time by replying to the communication, asking the HiveMinds representative to stop, or contacting us under Section 14. We do not use the lead-form data for automated cold-messaging campaigns.
Additional notice for United States residents
In the preceding 12 months, we may have collected the categories of personal data described in Section 2: identifiers and contact details, professional or employment-related information, internet or electronic-network activity, and enquiry or campaign information. We collect these categories from you, your device and campaign platforms; use them for the purposes in Section 4; and disclose them to the recipient categories in Section 6. We do not knowingly collect sensitive personal data through the lead forms and do not knowingly sell personal data for money.
If a United States state privacy law applies to HiveMinds and grants you additional rights, we will honour those rights as required. An authorised agent may submit a request on your behalf where permitted by law, subject to reasonable verification of the agent's authority and your identity.
Children
The Website and our campaigns are intended for business users aged 18 years or older. We do not knowingly collect personal data from anyone under 18. If you believe a person under 18 has provided personal data, please contact us so that we can take appropriate action.
Changes to this Policy
We may update this Policy to reflect changes in our practices, technologies or legal obligations. The revised version will be posted on the Website with an updated "Last updated" date. Where required by law, we will provide additional notice or obtain consent before applying a material change.
Contact and grievance redressal
For privacy questions, requests, consent withdrawals or grievances, please contact:
Privacy and Grievance Contact: Legal & Compliance Department
Email: legal@hiveminds.in/ compliance@hiveminds.in
Postal address: HiveMinds Innovative Market Solutions Private Limited, 7th Floor, Global Tech Park, 11, O Shaughnessy Rd, Langford Town, Langford Gardens, Bengaluru, Karnataka 560025.
Please include sufficient details to identify your interaction with us and the nature of your request. We will acknowledge and address the matter within the period required by applicable law.